Once you've created a bill or invoice, they will impact Accounts Payable or Accounts Receivable until they are marked as paid. The most common way to mark a bill or invoice as paid is by matching a posted transaction in the Ledger.
Match a Payment to a Bill
Once you have paid a bill the transaction will appear in your Ledger at which point you will be able to match it. Note: If you pay your bill digitally on Ambrook via ACH, this step is automatically completed! You can match a bill either the Bills page or the Ledger:
From the Bills tab: For unmatched bills, you’ll see a “Match” button. Clicking this will open up a panel called “Match Payment,” where you can search a condensed version of your Ledger for the right payment or payments.
From the Ledger: Click the three dots on the right hand side of the transaction that you want to match to a bill. You’ll see a “Match to Bill” option. Clicking this will open up a panel called “Match Bill,” where you can search a condensed list of your bills for the right one.
Tip: In both cases, the Filter button to more easily find what you’re looking for!
Note - Sometimes you settle a bill with multiple payments, so check off all the relevant payments until the progress bar at the top shows 100%.
When you are done matching, click “Done.” The line items and tags from your bill will have been copied over to the payment on your Ledger, so there’s no bookkeeping left to do.
Match a Payment to an Invoice
To match a payment to invoice you follow the same steps as matching a bill as described above. The only key difference is that you will be matching a deposit on your ledger instead of a withdrawl.
Similar to bills, if you receive an invoice payment directly into your Ambrook Wallet the payment is matched for you automatically.