Ambrook is a suite of financial management tools for many different aspects of your operation, but the heart of it all is easy bookkeeping. This article will get you acquainted with the basic bookkeeping flow that will power your other business operations on Ambrook.
Introduction to Your General Ledger
The Ledger is your home base for bookkeeping in Ambrook. Here, you'll find and categorize all of your transactions, whether they've come in automatically through a connected account, been created manually or from receipts, or are the result of bill or invoice payments.
The Ledger is where you will apply tags to all of those transactions — categorizing them for business analytics, budgeting, and of course easy tax preparation.
Each row in the Ledger shows a transaction and includes:
An icon indicating the account where the transaction occurred (hover over the icon on desktop to see the account name)
Transaction description
Transaction amount
Category / Match column, which displays your transaction’s category and any linked bill or invoice
Tags applied to the transaction (enterprises, projects, locations, etc.)
You can watch this video to learn what to do on your Ledger, or keep reading for the same instructions below!
How to Search and Filter the Ledger
You can use the Search bar and Filter button to easily view specific transactions or accounts on the Ledger.
The search bar can help you:
Find specific transaction descriptions (e.g. "Home Depot")
Find transactions with for a specific dollar amount (e.g. 157.12).
Filters can help you look at a particular group of transactions.
Ambrook enables you to filter your transactions by:
Date (see transactions from a specific date range, e.g. last year)
Amount (an amount range, e.g. $500-$1000)
Account (if you only want to see one account at a time on your Ledger)
Cardholder (for Ambrook Card only)
Category Tag
Enterprise Tag
Funding Tag
These filters can be combined to find the exact list of transactions you are looking for. From this view, you can also sort relevant transactions that match the filter.
From the filter page, you can also view your individual account registers to see your running balance and transaction by bank / credit card / balance sheet account.
Transaction Details
If you want to look at a transaction in detail, click anywhere other than a tag to open the transaction details pane. In addition to showing the details available in the main ledger view, the transaction detail pane is where you can:
Edit transaction details
Add internal notes
Upload receipts and other attachments
Uploading Receipts
Use the Upload button in the transaction details pane to store your receipts right alongside the rest of the transaction data. If you’re on mobile, you also have the option to take a picture of the receipt from within the Ambrook app. You can upload as many receipts or related documents as you need to.
Learn more about managing Receipts in Ambrook here.
Reviewing transactions
Click on the Review button to the left of the search bar to filter to uncategorized and uncleared transactions. As you tag transactions, they will disappear out of this view and the numbers on the Review button will decrease.
You can also leverage the filter and search functionality to review transactions of interest.
If a transaction matched to a bill or invoice appears in the Review view, it's because one or more line items on that bill or invoice is missing a Category tag. To resolve it: click "Tag" on the transaction, add a Category to the untagged line item(s) on the bill or invoice, and the transaction will clear from Review automatically.
