Ambrook is a suite of financial management tools for many different aspects of your operation, but the heart of it all is easy bookkeeping. This article will get you acquainted with the basic bookkeeping flow that will power your other business operations on Ambrook.
Introduction to Your Ledger
The Ledger is your home base for bookkeeping in Ambrook. Here, you'll find and categorize all of your transactions, whether they've come in automatically through a connected account, been created manually or from receipts, or are the result of bill or invoice payments.
The Ledger is where you will apply tags to all of those transactions — categorizing them for business analytics, budgeting, and of course easy tax preparation.
Each row in the ledger shows a transaction and includes details about the transaction, including:
An icon indicating the account in which the transaction occurred (hovering over the icon on desktop will show the Account Name)
Transaction Description
Transaction Amount
Tags applied to the transaction (categories, enterprises, projects, locations, etc)
You can watch this video to learn what to do on your Ledger, or keep reading for the same instructions below!
How to Search and Filter the Ledger
You can use the Search bar and Filter button to easily view specific transactions or accounts on the Ledger.
The search bar can help you:
Find specific transaction descriptions (e.g. "Home Depot")
Find transactions with for a specific dollar amount (e.g. 157.12).
Filters can help you look at a particular group of transactions.
Ambrook enables you to filter your transactions by:
Date (see transactions from a specific date range, e.g. last year)
Amount (an amount range, e.g. $500-$1000)
Account (if you only want to see one account at a time on your Ledger)
Cardholder (for Ambrook Card only)
Category Tag
Enterprise Tag
Entity Tag
Funding Tag
These filters can be combined to find the exact list of transactions you are looking for.
Transaction Details
If you want to look at a transaction in detail, click anywhere other than a tag to open the transaction details pane. In addition to showing the details available in the main ledger view, the transaction detail pane is where you can:
Create line items for a transaction
Upload receipts and other attachments
Add internal notes
Creating Line Items
Sometimes a single transaction from a connected account needs to be broken into multiple line items for accurate bookkeeping. Some common situations where this happens are:
Loan payments that include both principal and interest
Transactions from general goods stores where multiple items are purchased for multiple purposes
"Deposits" that are actually multiple checks for multiple sources of income
To break a transaction into line items, click the Add Line Items button from the transaction detail screen and enter the descriptions and amounts you want to split out.
Line items can be positive or negative, such as might be necessary to represent a refund or store credit. Once split, line items can each be tagged individually. Below is an example of Line Items you might create as part of a loan payment - see this article for more details on handling loan payments.
Uploading Receipts
Use the Upload button in the transaction details pane to store your receipts right alongside the rest of the transaction data. If you’re on mobile, you also have the option to take a picture of the receipt from within the Ambrook app. You can upload as many receipts or related documents as you need to.
Learn more about managing Receipts in Ambrook here.