Once you've created a bill, this will impact your Accounts Payable until it is marked as paid. The most common way to mark a bill as paid is by matching it to a posted transaction in the Ledger.
Note: If you pay your bill digitally on Ambrook via ACH, this step is automatically completed!
Once you have paid a bill the transaction will appear in your Ledger at which point you will be able to match it. You can match a bill either the Bills page or the Ledger:
Matching from the ledger
From the Ledger: Identify the expense transaction that represents the bill payment. If it doesn't exist (i.e. if your accounts are not automatically connected), create a transaction or check to represent the transaction.
Click the three dots on the right hand side of the transaction that you want to match to a bill. You’ll see a “Match to Bill” option.
Clicking this will open up a panel called “Match Payment,” where you can search a condensed list of your bills for the right one. Sometimes you settle a bill with multiple payments, so check off all the relevant payments until the progress bar at the top shows 100%.
Match from the bill tabs
From the Bills tab,
Click on the bill
If you already have a transaction present in the ledger: click "Match Payment" and select the transaction(s) that paid this bill.
If you do not have a payment in the ledger: click on the "+" button to record a new expected payment to the ledger.
Click “Done.” The line items and tags from your bill will have been copied over to the payment on your Ledger, so there’s no bookkeeping left to do.
Tip: In both cases, use the Filter button to more easily find what you’re looking for!